Department Assistant

Are you a proactive and structured individual with strong administrative skills? Are you looking for a new challenge in a dynamic and fast-paced environment? Join us as a Department Assistant in our Inbound Supply Management team at [xxxxx] and take the next step in your career. Apply today and join us for a life-changing career! Please be aware that the position is currently in Bagsværd, but it will be moving to new office buildings in Taastrup by the end of 2024. The position As a Department Assistant, you will play a central role in ensuring the most simple and efficient administration setup across Sourcing Operation. You will ensure support to the department and be the go-to person for the management group, but you can also expect to be working on larger projects with the admin group. Your main task will be:

Providing administrative support to the director, including calendar management, approval of accesses, and support in systems.

Assisting with recruitment and onboarding processes, including coordinating requisitions, assisting with onboarding new employees, and supporting with organizational changes.

Supporting procurement and purchasing activities, including providing guides and training for purchase in Coupa, assisting with purchase order and contract creation, and guiding on special purchases.

Assisting with planning, preparing, and executing events and offsites, including helping with event logistics, ensuring compliance with Environment, Health and Safety (EHS) risk guidelines, and coordinating yearly clean-up campaigns.

Supporting various ad hoc tasks, such as maintaining SharePoint sites, assisting with travel arrangements, and providing support in administrative systems.

Qualifications We are seeking candidates who fulfil the following prerequisites:

Solid administrative background, preferably with +5 years of relevant experience.

Experience with project/event management.

Strong IT skills and understanding.

High level of English skills, both written and verbally, as well as the ability to communicate effectively at all organizational levels.

As a person, you are proactive, responsible, and structured. You are service minded with excellent communication and cooperation skills. You are able to prioritize tasks, and you have strong execution abilities as well as a quality mindset. You are flexible, adaptable, and you are able to spot possibilities for optimization and simplification. About the department The Inbound Supply Management team is a crucial part of the Sourcing Operation department at [xxxxx]. We are responsible for ensuring the most simple and efficient administration setup, supporting the management group, and working on larger projects with the admin group. Our team is dynamic and fast-paced, and we value proactive individuals with strong administrative skills. By joining our team, you will have the opportunity to make a significant impact on the success of our department and contribute to the overall goals of [xxxxx]. Working at [xxxxx] At [xxxxx], we don’t wait for change. We drive it. We’re a dynamic company in an even more dynamic industry, and we know that what got us to where we are today is not necessarily what will make us successful in the future. We embrace the spirit of experimentation, striving for excellence without fixating on perfection. We never shy away from opportunities to develop, we seize them. From research and development, through to manufacturing, marketing and sales – we’re all working to move the needle on patient care. Contact For further information about the position, please contact Mads Thuesen, Director, at +[xxxxx]or Cathrine Fasting Vinther, Administrative Coordinator, at +[xxxxx]. Deadline June 20, 2024 You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your CV. To ensure an efficient and fair recruitment process, please refrain from adding a photo in your CV. We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. At [xxxxx] we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.