Receptionist

We are seeking a positive, energetic, and organised receptionist to join our administration team in August 2024. As a key member of our team, you will be responsible for greeting parents, students, employees, and visitors at the school reception, answering phones, and assisting with various administrative tasks. This is a full-time position located at our High School Campus in Østerbro.

Role Objectives

• Serve as a contact point for visitors, students, and staff with a professional, helpful, and friendly demeanour, fostering positive ongoing relationships.
• Act as an ambassador for the International School of Hellerup by maintaining a positive image of the school.
• Provide a flexible, productive, and responsive operations service for the management team, contributing to the smooth running of the school.

Main Tasks & Responsibilities

Front Desk Duties:

• Welcome and sign in/out all visitors.
• Answer incoming phone calls and queries from students, parents, and other stakeholders.
• Receive incoming goods/post and forward them to the appropriate staff.
• Establish and manage access systems, including handing out, collecting, and registering access cards and keys.
• Manage school trips, including booking transportation and arranging ticketing requirements.
• Handle school and material orders, including online orders.
• Manage youth card (ungdomskort) distribution.
• Perform termly administrative tasks, such as preparing for school closures, school photographs, events, and meetings, and sending out holiday notifications.
• Coordinate with the Communications Officer and Hellerup Reception when needed.
• Address questions related to personal matters, hiring, contracts, salaries, and job descriptions to the Chief Operations Officer.

Office Administration Duties:

• Provide administrative support to the operations team and other staff members for long-term projects.
• Produce reports, presentations, and briefs as needed.
• Administer Uni-C log for students.
• Manage Lectio (register new staff and students) and Managebac.
• Administer SPSU and SU for High School students.
• Archive student applications, documents, and data for STX students.
• Manage exam administration.
• Coordinate fire procedures and documentation with the STX Principal.
• Serve as the contact person for external suppliers.
• Assist with graduation preparations.

The successful candidate will:

• Have prior experience as a receptionist or in a related field.
• Have excellent written and verbal communication skills.
• Have a high fluency in written and spoken English and a working knowledge of written and spoken Danish.
• Demonstrate strong collaborative and interpersonal skills.
• Have good time management skills.
• Be organized and reliable.
• Be caring and compassionate
• Enjoy working in a multicultural environment

We offer a workplace that provides:

• An independent, responsible, and varied role within a dynamic environment
• A culture that emphasises commitment, professionalism, and accountability
• The opportunity to collaborate with well-qualified and dedicated colleagues
• Opportunities for professional growth and development

To apply, please email your CV and a letter of application by June 26th, 2024. The application should be addressed to the Chief Operations Officer, Mr. Fatih Mehmet Deveci and emailed to [xxxxx]
Kilde: [xxxxx]