Office Manager, Poland (Maternity Cover 18 Months)

Office Manager, Poland (Maternity Cover 18 Months)

Are you looking for a job where you can utilize your skills for service, structure, and organizing? Would you like to support our offices in Warsaw and Gdynia with office supply, coordinate events, and handle day-to-day activities to assist our Project Development teams in developing our pipeline of solar and wind energy projects Poland? Then we might be your new team.

[xxxxx] is a Danish founded green energy company with exponential growth. We develop, construct, and operate projects within solar (PV) and wind farms globally, as well as Power-to-X. Our core values are the foundation of everything we do: In it together, Trust and courage, Ambition, Excitement, Inclusion, and Agility.

Your new role

As our new Office Manager you will provide service, organize office supplies, handle day-to-day activities, and coordinate events for our two offices in Poland – Warsaw and Gdynia. The position is based in our Warsaw office.

You will play a crucial role in the daily function of our offices and for our colleagues here.

Our current Office Manager will soon be on Maternity Leave, and we are now looking for a temporary 18 months cover. For the right person, there will be possibility to join permanent afterwards.

“The best part of the job is that I can work with many different people and departments every day – it is never boring here”, says Katarzyna Koskin, Office Manager.

Key Tasks includes

• You will manage our two office spaces in Warsaw and Gdynia
• You will organize incoming correspondence in paper form and distribute to the right person also you will be organize outgoing correspondence in paper form
• You will order office supplies, fruit, etc.
• You support with the IT equipment for our colleagues and have contact with the internet provider
• You will handle day-to-day things in coordination with your colleagues in Poland and as well as the HQ in Denmark (especially IT and Finance departments)
• You will be coordinating meetings, trainings, celebrations, and team events and arrange venue, food, invitations, etc.

You will cooperate with external service providers (e.g. MultiSport, notary's office, translation agency, telephone operator, cleaning companies)

To thrive in this role we imagine you have the following competencies:

• You have completed your education in Administration or Management, or similar – or you are at your last years of your studies and can work 4 full days per week.
• You have 2-3 years of relevant experience
• You are skilled in MS Office (Outlook, Excel, PowerPoint)
• You are fully proficient in Polish and English, oral and written

As a person, you are service-minded, structured and organized by heart, and you have great coordination and planning skills. You use your expertise and interest in organizing and planning to make things happen behind the lines.

You take ownership of your tasks and are reliable. You work independently and can think ahead and see what to be done, before it happens.

You enjoy working closely with the country manager, departments across the company, as well as external providers.

With us you get

• We have an entrepreneurial approach to our work. In daily life, it means there’s not far from thought to action, and you will have trusted responsibilities no matter your seniority
• You will be part of an exponential growth adventure. [xxxxx] is an international renewable energy company and we have welcomed approx. 280 new colleagues in 2023
• We prioritize our employees’ development. You will be enrolled in our People Development Program to ensure continuous learning and engagement

We are looking forward to receiving your application!

Workplace: Warsaw, Poland

Manager: Olga Sypula, Country Manager Poland

How to apply for the position: Please send your CV including your motivation for the job via the link to the right. We invite for conversations continuously, so please send your application as soon as possible.

Contact Person: Talent Acquisition Partner, Cecilie Ettrup, [xxxxx]