Personal Assistant to Vice President

Are you an experienced assistant eager for new challenges in a dynamic and supportive environment? Do you excel in providing exceptional administrative, coordination, and communication services to a diverse group of stakeholders? Are you ready to join a vibrant team in a global setting? Apply now and embark on a career that can make a difference! The position
As our new Personal Assistant, you'll be a key player in supporting the Vice President (VP) and our Regional Service Center (RSC) in EMEA. We're on a mission to be the best RSC at Novo Nordisk, and we need your expertise to get there.
Your main tasks will be:

Calendar management for the VP, including coordination of meetings, travel arrangements etc.

Plan and coordinate meetings, workshops and events within the VP area, including preparing the agenda, taking minutes and actions, and following up on agreed action points

Support with Monthly follow-up, consolidation and reporting on budget and liaise with the controller

Support with recruitment and onboarding of new employees in the area

Additionally, you'll have the exciting opportunity to actively contribute to the ongoing development and enhancement of our administrative processes. You'll be a vital support to the VP and the team with a variety of ad hoc tasks, ensuring smooth operations. You'll also join a group of personal assistants within the broader GPOS area, fostering collaboration and professional growth. Qualifications
We are looking for candidates who meet the following criteria:

3+ years of experience from a similar position within administration and supportive roles

Excellent IT skills incl. MS Office and NN IT systems like askHR, portal2people, SuccessFactors, ISOtrain, SAP

Preferably solid HR knowledge

Fluent in written and spoken English

Preferably experience with numbers and budgets

As a person you have a proactive mindset with an ability to work independently with a high level of personal integrity. Your approach to your tasks is structured and with a quality mindset and a can-do attitude. You thrive in a dynamic environment with multiple tasks, changing priorities and tight deadlines. Furthermore, you take pride in providing a high service level and build strong relationships with your colleagues as well as internal and external stakeholders, actively contributing to a positive, supportive, and collaborative work environment. About the Department
You will support the Vice President of RSC Europe, based in Denmark, as well as the VP area of RSC EMEA, which includes service centres in Denmark and Poland, along with a few employees in other countries.
Our team fosters a collaborative and inclusive atmosphere where every member's contributions are valued. We pride ourselves on maintaining a positive, supportive environment that encourages open communication and mutual respect. Teamwork is at the core of what we do, and we believe in celebrating successes together while navigating challenges with a united front.
Working at [xxxxx]
We are a proud life-science company, and life is our reason to exist. We’re inspired by life in all its forms and shapes, ups and downs, opportunities, and challenges. For employees at Novo Nordisk, life means many things – from the building blocks of life that form the basis of ground-breaking scientific research, to our rich personal lives that motivate and energise us to perform our best at work. Ultimately, life is why we’re all here - to ensure that people can lead a life independent of chronic disease.

Contact
For further information, please contact Julia Véronique Berger (Principal Assistant) on phone +[xxxxx].

Deadline
6th of June 2024
Interviews will be conducted on an ongoing basis, so we encourage you to apply as soon as possible.

You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your CV. To ensure an efficient and fair recruitment process, please refrain from adding a photo in your CV.
We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. At [xxxxx] we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.