Department Assistant

Are you a seasoned assistant with a passion for thriving in a department that places a strong emphasis on digitalization and compliance? Are you seeking a multifaceted role that involves supporting two of our departments in business processes, HR administrative tasks, and budget management? If so, we have an exciting opportunity waiting for you!Our Research & Development Quality department (RDQ) is expanding, and we are in search of an experienced assistant to provide support 2 leaders of two areas: R&D Business Ethics & Data Privacy and Strategy and IT QualityApply today and join us for a life-changing career ! The position As a department assistant, you will step into a stimulating and dynamic environment, where you will primarily provide administrative support to both areas. Your responsibilities will encompass a wide range of tasks, including but not limited to:

Supporting teams with business processes, including efficient calendar management and active participation in annual processes in collaboration with stakeholders

Act as a proxy/delegate for managers in relevant IT-systems

Assisting in line of business (LoB) budget planning and subsequent monitoring

Involvement in HR management and general administrative support, such as recruitment and onboarding

Contributing to the organizational development of the areas, including the maintenance of internal communication platforms to promote knowledge sharing across the organization.

In this role you will also be supporting cross-functional teams in the design, development and implementation of strategic change projects endorsed by management, as well as numerous cross-functional business processes. We offer an inspiring and ambitious work environment, providing the flexibility to shape your workday within a fast-paced organization. Qualifications We're seeking candidates who fulfil the following prerequisites:

Minimum 2 years of experience in a similar administrative role

Flair for IT with knowledge of MS 365 (including Outlook, PowerPoint and Excel)

Full professional proficiency in English, both written and spoken. Knowledge of Danish is an advantage.

As an individual, you are flexible, proactive, open-minded, and a dedicated team player with a strong desire to take on responsibilities and collaborate closely with other assistants within and outside the department. You are quick to learn, eager to gain business understanding, and possess excellent communication skills. You can work independently, approach tasks with a well-structured mindset, and maintain a clear overview even when under pressure. Additionally, you thrive in a global environment of continuous development, always maintaining a focus on high quality and results. About the department R&D Quality is responsible for quality across the R&D organisation. The area is divided in 6 departments: R&D Quality Operations, Clinical Quality, Device and Delivery Solutions Quality, Strategy & IT Quality, R&D Business Ethics & Data Privacy and an R&D Quality team in Bangalore. In R&D Business Ethics & Data Privacy we work with laws and regulations to secure compliance within these and adjacent areas. We are a team of dedicated specialists, who all share the passion for compliance. We are responsible for governing and operationalising internal and external business & data ethics and data privacy requirements and support the global R&D organisation on how to mitigate compliance risks. The Strategy & IT Quality team has two roles. In IT Quality we provide compliance support to IT projects and systems across the R&D organization as well as assisting with audits and inspections. The strategy team is responsible for the strategy formulation and follow-up for the whole R&D Quality department. We are a relatively diverse group in terms of personal profiles, previous experiences, and educations. One thing we have in common is a background in working with compliance. Working at [xxxxx] We are a proud life-science company, and life is our reason to exist. We're inspired by life in all its forms and shapes, ups and downs, opportunities and challenges. For employees at [xxxxx], life means many things - from the building blocks of life that form the basis of ground-breaking scientific research, to our rich personal lives that motivate and energise us to perform our best at work. Ultimately, life is why we're all here - to ensure that people can lead a life independent of chronic disease. Contact For further information, please contact Nanna Jannov, Senior Director R&D Business Ethics & Data Privacy +[xxxxx]or Lasse Holm Clausen, Director Strategy and IT Quality +[xxxxx] Deadline 4th of June 2024 You do not need to attach a cover letter to your application, but please include a few sentences about why you are applying in your CV. To ensure an efficient and fair recruitment process, please refrain from adding a photo in your CV. We commit to an inclusive recruitment process and equality of opportunity for all our job applicants. At [xxxxx] we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.